Contact Us Bilateral Relations Relations Between China and Africa Information of the Ambassador Consular Services & Visas Brief Introduction of China About South Africa
Home > Consular Services & Visas > Visa and Authentication
Information on Authentication



Information on Authentication

(November 2011)

Questions and Answers:

1. What are the steps for authentication of documents executed in South Africa to be used in the People's Republic of China?

2. Is China a party to the 1969 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents?

3. Do the documents executed in South Africa for use in Hong Kong SAR or Macao SAR need to be authenticated by the Chinese Embassy or consulates?

4. What are the specific requirements regarding consular authentication by Chinese Embassy in South Africa?

5. Is the Embassy responsible for the contents of the documents authenticated?

6. How can a South African citizen who has never been married apply for authentication of documents in order to get married in China?

7. How can a South African citizen divorced in South Africa apply for authentication of documents in order to get married in China?

8. Does a Single Status Certificate expire?

9. Do you accept mail-in authentication applications?

10. What is the fee for authentication? How do I pay?

11. How long does it take to process an authentication? What is the cost?

Contents

1. What are the steps for authentication of documents executed in South Africa to be used in the People's Republic of China?

The document should be properly authenticated and issued a Certificate of Authentication (check out how) by the Department of International Relations and Cooperation(DIRCO) first. Then, it can be authenticated by Chinese Embassy or Consulates in South Africa.

2. Is China a party to the 1969 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents?

No. China is not a party to the above-mentioned Convention, but the Convention is applicable in Hong Kong SAR and Macao SAR.

3. Do the documents executed in South Africa for use in Hong Kong SAR or Macao SAR need to be authenticated by the Chinese Embassy or consulates?

No. For documents to be used in Hong Kong SAR or Macao SAR, an Apostille Certificate from DIRCO is good enough, NO consular authentication is further needed by Chinese Embassy or Consulates.

4. What are the specific requirements regarding consular authentication by Chinese Embassy in South Africa?

1) One properly filled-in and duly signed application form for authentication;

2) The original document (properly authenticated by DIRCO);

3) Full photocopy of the document;

3) ID/passport copy of the applicant and the representative(if applicable).

5. Is the Embassy responsible for the contents of the documents authenticated?

NO. Consular authentication by the Embassy is to verify the authencitity of the signature of an official and seal or stamp of DIRCO that the document bears. The Embassy will not be responsible for the accuracy, truth, legality or otherwise the contents of the document. Nevertheless, an authentication application may be rejected if the contents of the document are found to be contradictory to laws or regulations of the People's Republic of China.

6. How can a South African citizen who has never been married apply for authentication of documents in order to get married in China?

The applicant is required to prepare the following documents before lodging the application with Chinese Embassy:

1) One properly filled-in and duly signed application form for authentication.

2) A Single Status Certificate obtained from SA Registry of Births, Deaths and Marriages and authenticated by the Department of Foreign Affairs and its duplicate.

3) Proof of identity with photo (such as valid passport) and its duplicate.

7. How can a South African citizen divorced in South Africa apply for authentication of documents in order to get married in China?

The applicant is required to prepare the following documents before lodging the application with Chinese Embassy:

1) One properly filled-in and duly signed application form for authentication.

2) A Single Status Certificate obtained from SA Registry of Births, Deaths and Marriages and authenticated by the Department of Foreign Affairs and its duplicate.

3) The Decree Nisi issued by the Family Court of South Africa and authenticated by DIRCO . Those divorced in South Africa whose former spouse is a Chinese citizen shall apply to a competent court in China to have the Decree Nisi recognized after the authentication by the Embassy. Therefore, the applicant divorced with a non-Chinese citizen shall provide a certificate in relation to the nationality of his/her former spouse and the duplicate copy.

Or the Death Certificate authenticated by DFA in relation to his/her deceased spouse and the duplicate copy alternatively.

4) Proof of identity with photo (such as valid passport) and its duplicate.

8. Does a Single Status Certificate expire?

Yes. A Single Status Certificate does expire. The applicant must have the authentication done by the DIRCO and Chinese Embassy in South Africa within 3 months after the issuance of the Single Status Certificate. The Single Status Certificate will have a validity of 6 months after being authenticated by Chinese Embassy.

9. Do you accept mail-in authentication applications?

No. Chinese Embassy/Consulates in South Africa do not accept applications by mail. All applicantions must be submitted to the office of the Embassy/Consulates by the applicant or a representative.

10. What is the fee for authentication? How do I pay?

R150 per document is charged for personal documents, e.g. certificate of birth, death or marital status, proof of identity, etc.

R300 per document is charged for business/commercial related documents, e.g. registration of company, credit rating, inheritance, real estate cases etc.

Express service is provided at an additional R170 per document for collection on the 3rd working day, and additional R250 per document for collection on the 2rd working day.

For payment, NO cash is accepted. You may pay by credit/debit card (visa or master only), or make bank deposit into the Embassy account. You may ask for the banking details when you submit your application.

11. How long does it take to process the authentication?

Normally it takes 4 working days to process the authentication. Ask for express service if you wish to collect your documents on the 3rd working day or on the 2rd working day.

<Suggest To A Friend>
 
     <Print>